Government regulations impact every
company in some way. Violations of these regulations can result in costly
fines or crippling sanctions. A solid regulatory compliance strategy is
a critical component of limiting liability. Most regulations require systems
to secure, manage and control paper and digital documents.
e/Doc Systems helps clients ensure
regulatory compliance by providing document management systems that ensure
the integrity, security and privacy of critical information. Below are
a few of the government regulations that impact most businesses.
HIPAA (Health Insurance Portability
and Accountability Act of 1996)
Title II of HIPAA protects the privacy of individual's medical information.
HIPAA is administered by the US Department of Health and Human Services.
Title II of the act mandates systems
to ensure that individual's medical information is kept private. Violations
can result in stiff fines. This applies to health care facilities as
well as any organization that has health information (ie. HR Departments,
law firms). Our Electronic Filing Systems
are a key component of ensuring privacy with password protected access
and document viewing logs. For more information on HIPAA visit http://www.hhs.gov/ocr/hipaa/.
Sarbanes-Oxley Public Company
Accounting Reform & Investor Protection Act of 2002
Recent fraud in public companies prompted congress to implement
the Sarbanes-Oxley Act to protect investors. The act is administered
by the Securities and Exchange Commission and applies to public companies.
A core component of the act requires
public companies to keep accurate records of all transactions and communications.
This includes all paper documents (letters, faxes, memos) and digital
documents (word processing, spreadsheets, email). Our Electronic
Mail Room systems create a central repository to capture and store
information as it enters your organization. This ensures that all information
is collected, categorized and retained. For more information visit
Internal Revenue Service
It's no secret that the IRS performs thousands of audits every year
on businesses. A key component of successfully surviving an audit is
a solid document retention strategy. Our
Electronic Filing Systems capture paper and digital information
in one place. Transactions can be captured and stored using Electronic
Forms technology. Documents can be destroyed after their statue
of limitations has expired, creating a retention policy that limits
Document Workflow Analysis explores ways to
help your organization comply with government regulations.