7891 Stage Hills Blvd. Ste. 108
Memphis, TN. 38133
901-367-9500







Regulatory Compliance

Government regulations impact every company in some way. Violations of these regulations can result in costly fines or crippling sanctions. A solid regulatory compliance strategy is a critical component of limiting liability. Most regulations require systems to secure, manage and control paper and digital documents.

e/Doc Systems helps clients ensure regulatory compliance by providing document management systems that ensure the integrity, security and privacy of critical information. Below are a few of the government regulations that impact most businesses.

HIPAA (Health Insurance Portability and Accountability Act of 1996)
Title II of HIPAA protects the privacy of individual's medical information. HIPAA is administered by the US Department of Health and Human Services.

Title II of the act mandates systems to ensure that individual's medical information is kept private. Violations can result in stiff fines. This applies to health care facilities as well as any organization that has health information (ie. HR Departments, law firms). Our Electronic Filing Systems are a key component of ensuring privacy with password protected access and document viewing logs. For more information on HIPAA visit http://www.hhs.gov/ocr/hipaa/.

Sarbanes-Oxley Public Company Accounting Reform & Investor Protection Act of 2002
Recent fraud in public companies prompted congress to implement the Sarbanes-Oxley Act to protect investors. The act is administered by the Securities and Exchange Commission and applies to public companies.

A core component of the act requires public companies to keep accurate records of all transactions and communications. This includes all paper documents (letters, faxes, memos) and digital documents (word processing, spreadsheets, email). Our Electronic Mail Room systems create a central repository to capture and store information as it enters your organization. This ensures that all information is collected, categorized and retained. For more information visit
http://www.sec.gov/divisions/corpfin/faqs/soxact2002.htm.

Internal Revenue Service
It's no secret that the IRS performs thousands of audits every year on businesses. A key component of successfully surviving an audit is a solid document retention strategy. Our Electronic Filing Systems capture paper and digital information in one place. Transactions can be captured and stored using Electronic Forms technology. Documents can be destroyed after their statue of limitations has expired, creating a retention policy that limits liability.

Our complimentary Document Workflow Analysis explores ways to help your organization comply with government regulations.


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